Dirección Job Title:
Construction Coordinator
Position Purpose
Support Construction department for new stores with the administration of vendors payments and documents , ensures that Construction administration process has the appropriate back up according to company´s policies and supplies on time.
Primary Accountabilities
• Administrate Bidding process for each site, by sending invitation to Bid to the designated general contractors, manages PM system for it , and attach drawings and specifications, receives by email the final costs from the different options, and do follow up until is assigned for an specific general contractor.
• Construction contracts, responsible for generating Construction Contracts once the site has been assigned, by sending to Memphis and doing a follow up until it is authorized then signed by the General contractor and finally collect it back at the office, so we can have it available according to Autozone policies.
• Purchase Orders, responsible for generating in Store Dev system purchase orders as soon as NTP has been sent for Autozone internal supplies like Steel structure, HVAC units, Insulation system TPO, Best lock, HR signage canvas, so those supplies can be on site on time during the construction process.
• Ok to build form, accountable for getting this document signed by each are of Store Dev involved, either physically or by email, So the store can start the construction process officially by sending the Notice to proceed (NTP) by email and changing the store NTP status in store Dev system.
• New vendors activation, coordinate the process to get the NDA and PSA approved, requesting all documentation needed and submitting with legal to start the process, gives follow up until having a formal answers from Legal and compliance.
• Closeouts and stores capitalization, accountable of receiving closeouts from General contractors by generating a master control list, delivers closeout to the project managers and gives a follow up until it has been accepted, proceeding with change orders and contract retention released, so the stores can be capitalized within 84 days after the store opens.
• Vendors Payments, accountable of internal payments process for vendors and general contractors, by filtering and administrating vendors invoices until all of them have been approved, ensuring that payments has back up information and according to our internal policies , hand overing to finance and doing a follow until they have been paid.
Education & Experience
Level of Formal Education: A Bachelor's degree (BA, BS) or equivalent.
Area of Study: Administration
Years of Experience: Two to three to five years.
Type of Experience: Administration in Construction companies or retail.
Special Certifications or Technical Skills: Microsoft Windows, Microsoft Office Suite (Excel, Power Point & Word - Access is a plus).
Other / Preferred: Strong communication and organizational skills with a detail-oriented focus. Must be able to handle highly confidential information.
