Hr Coordinator

*Position based at Mexico City Office*

Position Summary:

The HR Coordinator provides administrative support to the HR Latin America,

Human resources coordinators oversee issues related to employment, compensation, labor negotiations, and employee relations. Their work is often focused on improving HR policies, processes, and practices and recommending changes to HR management. To ensure efficient operations, HR coordinators perform a substantial amount of research, data analysis, and reporting as it relates to employee productivity.

Essential Duties and Responsibilities:

1. Ensures compliance with RCCL Guidelines by preparing letters and other paperwork as directed
2. Coordinates health, life and disability insurance enrollments and communicates with service providers concerning routine administration of programs. 
3. Maintains personnel files in compliance with applicable legal requirements.
4. Keeps employee records up to date by processing employee status changes in timely fashion.
5. Maintains listing of approved positions along with assigned salary grade levels.
6. Processes personnel action forms and ensures proper approvals; disseminates approved forms.
7. Maintains budget spreadsheet that includes salaries, payroll taxes and fringe allowances.
8. Prepares new-hire paperwork.
9. Assists in hiring process by coordinating job posting on the website, reviewing resumes, and performing telephone interviews and reference checks.
10. Maintains the employee handbook with updated resolutions and other pertinent information, as needed. 
11. Respond to employees’ queries and resolve issue in a timely and professional manner.

1. Assist with day to day operations of the HR functions and duties.

1. Assist and coordinate update with payroll of Mexico, Latin America.

1. Update success People Soft employee database.

1. Deal with employee requests regarding human resources employee relations issues, rules, and regulations.

1. Preparing and monitoring the new employee’s induction programs

1. Lead and coordinates learning and development requirements of training administration
2. Create, implement, and evaluate all human resource department policies, procedures, and structures.
3. Manage health and life insurance programs, deliver all documentation to employees.
4. Ensure all files, paperwork hiring, test, requirements from employees are update.
5. Prepare checklist of requirement internal audit.
6. Track facilities and department budgets.
7. Update employee records with new hire information and/or changes in employment status.

1. Maintain organizational charts and detailed job descriptions along with salary records.

1. Forecast hiring needs and ensure recruitment process runs smoothly.

1. Providing customer service to organization employees
2. Serving as a point of contact with benefit vendors/administrators
3. Maintaining calendars of HR activities, HR Town hall, team
4. Lead and coordinate employee activities.
5. Run and coordinate diversity groups.
6. Collecting employment and tax information
7. Ensuring background and reference checks are completed
8. Overseeing the completion of compensation and benefit documentation
9. Orienting new employees to the organization (setting up a designated log-in, etc
10. Conducting benefit enrollment process

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to perform any other job-related duties assigned by their supervisor or management.

Qualifications:

• Must be fluent in Spanish and English both in speaking and writing; Min 3.5 years’ experience as an HR human resources/experience
• Personal computer skills must.  A working knowledge of Microsoft Excel and Microsoft Word essential
• Knowledge of Mexican and Latin America Labor law;
• Bachelor’s Degree in human resources or related field.

Knowledge and Skills:

1. Ability to maintain strict confidentiality regarding payroll, benefits, and employee issues;
2. Ability to effectively present information and respond to questions from managers and staff, including communication via e-mail/telephone with staff in other offices
3. Outstanding interpersonal skills: must display patience, empathy and helpfulness at all times;
4. Ability to handle multiple projects and deadlines.
5. Excellent organizational skills
6. Strong communications skills.
7. Have the ability to remain flexible through multiple revisions while keeping a keen attention to detail
8. Proactive, enthusiastic and creative
9. Team player