Dirección The Opportunity:
The Sr. Administrative Assistant will have the opportunity, under limited supervision, to perform a wide range of administrative duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports, and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, making travel arrangements, and maintaining calendars and schedules.
The opportunity: Reporting to the Facilities & Admin - Manager India, you will have full responsibility for all Admin & facilities activities of Mexico City ABC, including Logistics, Housekeeping, Event Management, Food, Vendor Management, Safety & Security, and day-to-day support to the Mexico Shared Services Center.
WHAT WE'RE LOOKING FOR:
- High school diploma or GED required, Bachelor's degree a plus
EXPERIENCE:
- 3-5 years’ experience handling Facilities & Services in similar industry is preferred. Responsible for all Admin & facilities activities of Mexico City ABC, including Logistics, Housekeeping, Event Management, Food, Vendor Management, Safety & Security and day-to-day support to the Mexico Shared Services Center.
- Ability to liaise with vendors and work independently or in a team environment.
PREFERRED QUALIFICATIONS:
- Written and spoken English capability.
HOW YOU WILL THRIVE AND CREATE AN IMPACT:
- Be responsible for documentation and adherence as per ISO Norms. To maintain necessary records for the internal and external audit purpose
- By planning and executing the House keeping needs on day-to-day basis / HK training / compliance documents
- Monitoring Security operation / visitor & guest management / security training / security record audit / compliance documents
- Daily walk around to check for any abnormalities / report snags and action accordingly.
- Workspace layout and its effective usage, recreation, parking, build fit-outs, shifting etc
- Identifying a right vendor for the cafeteria and upgrade it whenever required / compliance documents
- Transport - monitor routes, vehicle utilization, MIS, costing, vendor relations, improvements, effective use to associates
- Assets - monitor, track & maintain company assets, purchase of goods and services
- Monthly vendor invoice verification / processing on time / follow-up for vendor payments / No-Dues Collection - quarterly basis.
- Vendors - track and monitor vendor services such as telecom providers and all such services, AMCs, Vendor relationships, Vendor evaluation
- Safety of premises, work space, associates, prevention measures, fire drills coordination
- Builder team coordination - for related snag follow up till closure
- Travel desk - domestic and international / Guest relations - room booking, local travel arrangements etc
- Perform general office duties such as ordering supplies, resource utilization, maintaining records management systems, and performing basic bookkeeping work
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.
Why Avantor?
Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!
EEO Statement:
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at
recruiting@avantorsciences.com
and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the
Equal Employment Opportunity is THE LAW Poster
, EEO is the Law Poster Supplement
, and Pay Transparency Non-Discrimination Provision
. 3rd Party Non-Solicitation Policy:
By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.
