Administrative Assistant

Administrative Assistant

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008UP1

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, manage the calendar entries, make travel arrangements and assist with other duties when required.

Personal Assistant Responsibilities:

• • Handles the day-to-day operations of an entity manager‘s functions, provides a range of tasks to support a smooth operation of industrial management‘s schedule and Front-End customer visits, communications, animation.
  • Reporting to senior management and performing secretarial and administrative duties.
  • Make travel arrangements
  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Liaising with internal departments, answering calls, and making travel arrangements.
  • Scheduling appointments, maintaining an events calendar, and sending reminders.
  • Copying, scanning documents, as well as taking notes.
  • Preparing facilities for scheduled events and arranging refreshments, if required.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Observing best business practices and etiquette.
  • Source office supplies

Qualifications

This job might be for you if:

• Bachelor's degree 
• +2 years of experience 
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• English Advanced. 

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MX-Nuevo León-Apodaca

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Full-time

:

Ongoing