Administrative Coordinator

JOB TITLE & PURPOSE OF THE JOB

Job Title:Administrative Coordinator 

Purpose of the job:

He/She is in charge of providing a professional support to local business partners, adherence to company policy and deployment of Alstom initiatives.

POSITION IN THE ORGANISATION

Organisation structure:  

Human Resources department supporting TM structure

Reports directly to:      

Human Resources

Other reporting to: 

Direct reports:        

NA

Network & Links   

Internal

• Functional management
• ALSTOM HR network / Site, country, corporate HR community
• Expertise in HR centers ( Talent management, learning)
• Administration and payroll

External

• External Recruitment Suppliers
• External HR networks

ACCOUNTABILITIES & AUTHORITIES

Accountabilities

Counselling Business on HR topics

• Be proximate to the business – both line managers and employees, in order to understand their issues and prepare actions to address them
• Understand and prioritise business needs, and translate them into actions, and then deliver
• Implement Business / Corporate/Group strategy as applies to the project
• Ensure that all policy and rules are followed according to the Delegation of Authority
• Advice, support and influence management on all related issues, policies and processes.
• Deploy ALPS and assure sustainability of accuracy of data, and develop and use metrics to measure performances, including introducing tools for new countries at appropriate time with support from P&T
• Assure good Industrial Relations with unions and social partners in the country/scope
• Supervise, lead to deliver day to day operational support (People process, data accuracy, EHS policy)
• Facilitate the budget process for his/her scope and is accountable for his/her budget

Recruitment :

• Ensure project staffing and site support are secured on time.
• With the team, build a good base for sourcing of candidates, including internal candidates, and build relations with recruitment agencies;
• Personally interview for key positions in area of responsibility, recommend whether to employ, and decision on salary & employment conditions. Influence line managers as necessary;
• Makes sure the process of induction and probationary period is performed.

Total Rewards:

• Follow-up of the payments on time and incentive schemes set up by the Company;

Development:

• Build managers’ ownership of the management of their people, including coaching at a senior level;
• Define and implement the development activities appropriate to each individual;
• Define and implement training programs, and measure their efficiency.        

Performance measurements:  

• Timely fulfilment of People Management Cycle (PMC) of relevant communities
• Recruitment, retention of high performers and key/critical positions
• Adherence to the budget (HC & Cost)
• Feedback from stakeholders

EXPERIENCE PREREQUISITES & REQUIRED COMPETENCES

Educational Requirements

Mandatory:

• University degree, majoring in human resources, psychology, business studies, social science or economy

Desirable:

• Specialization in HR Organization Development
• Certificate or diploma in business analysis

Experience  

Mandatory:

• 3 years HR experience in a similar industry/environment
• Experience covering all areas of HR management practice.
• Professional expertise in employment law issues, redundancies,  payroll and employee relations

Desirable:

• Experience of HR operational aspects (Talent availability, Salary & Benefit, Legal/Labour Compliance, Income Tax, Social Context)
• Intermediate in the English language, written and spoken
• Intercultural awareness

Competencies & Skills

• Organisational skills
• Excellent communication skills  with transparency , Influencing and Persuasion skills
• Confident and at ease sharing opinions and expertise
• Collaboration & Teamwork
• Able to handle conflict/ crucial conversation
• Ability to make decisions/Sense of urgency
• Proficient with Microsoft Office (Word, Excel, PowerPoint & Outlook)
• Ability to manage time effectively.