DirecciónImpact In This Role
The Human Resources Office Manager is a dual-role involving People Operations and Office Management responsibilities for our Fictiv Mexico office.. This role is responsible for performing People Operations-related duties on a professional level in the following functional areas: benefits administration, onboarding, offboarding, policy implementation, and employment and employment law compliance. The Office Manager component of this position is responsible for overall front office activities, administration support, managing equipment, purchasing requests and facilities and management of the building.
The ideal candidate will be a self-starter, who is just as comfortable working autonomously as with a team. This candidate should be corporate culture-focused, bringing enthusiasm to the office and offering up new ideas and programs.
Join us as we continue to expand our presence in Mexico!
Areas of Responsibility
Office Management
Provides general administrative support
Responsible for management of the building
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
Supervises and coordinates overall administrative and office activities.
Supervises the maintenance & modification as needed of office areas and equipment, including layout, arrangement & housekeeping of office facilities.
Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Organize and supervise travel arrangement/hosting visitors
People Operations
Facilitates Newfi onboarding, conducts Newfi orientations; monitors learning and development initiatives and offboarding duties.
Performs benefits administration to include claims resolution, change reporting, approving invoices for payment, renewals and communicating benefit information to employees.
Serve as liaison between staff, HR and payroll administrator so that payroll has the information required to process payroll in a timely manner for each pay cycle
Recommends new approaches, policies and procedures to effect improvements in efficiency
Maintains compliance with federal and state regulations concerning employment
Participates as needed in special department projects
- Three to five years’ human resource and office management experience preferred
- Proficiency in business English & Spanish required
- Solid understanding of federal and state employment regulations, Human Resources affairs, legal compliance and experience with labor unions
- Working knowledge of office processes
- Excellent verbal and written communication skills
- Self-starter, manages time efficiently, able to complete work in a timely manner w/o supervision
- Excellent ability to establish priorities, coordinate work activities, multi-task and meet deadlines in a fast-paced dynamic work environment with accuracy and attention to detail
- Resourceful and able to find creative solutions, thinking beyond current systems and approaches toward continual improvement in HR affairs and the operation of the office
- Promote and drive company values and culture with the management team to create excellence consistently
- Operational flexibility is required to meet sudden and unpredictable business needs
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions .
While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.
