DirecciónDRC Mexico is looking for
Human Resources and Administration Officer
Employment band: H - Non-manager
National Contract
Overall purpose of the role
To provide Human Resources and administrative assistance to DRC staff, in compliance with DRC's and local guidelines and procedures
Geographic scope: Country
This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.
Main responsibilities
- Advise and assist management and employees in Human Resources related issues and concerns
- Review Human Resources processes and suggests improvements
Recruitment and contracts
- Support with all phases of recruitment
- Draft new and renewed contracts and other personnel-related issues with special attention to compensation and benefits
- Prepare and update briefing/induction packages for new staff and oversee/coordinate the induction process
Compensations & benefits
- Review the staff payrolls provided by out external accountancy services, and ensure onward submission to finance department
- Ensure that all relevant deductions are effected on a monthly basis
- Prepare, advice and oversee staff leaves and absences.
- Prepare and submit required reports on a monthly basis for auditing purposes
- Ensure that records of all Human Resources related information is kept and sent on timely basis to relevant parties
- Focal point for the liaison with Health Insurance Company on all related issues
Development, people planning, recruitment and well-being
- Ensure that the performance appraisal process is conducted, and that there are learning and development opportunities available to the employee
- Assist in inducting training on Code of Conduct, Confidentiality, Conflict of Interest, etc. as needed
- Assist in people planning activities (e.g. ensure job descriptions are in place for all roles)
- Assist or drive people well-being initiatives
Administration
- Assist the Head of Services in the management of administrative tasks of Mexico City office
- Coordinate the organization of field visits for external visitors in terms of housing and transport
- Ensure than onboarding and exit procedures are made for all staff in coordination with Logistics and Safety Department
- Support the international staff on coordinating the arrivals, end of missions and housing.
- Support on visas and work permits to the reallocated staff and the international staff
Roles reporting to this position
Reports to
No direct reports
Head of support Services
Required experience and competencies
- Minimum 2 years of relevant experience in Human Resources management, and/ or administration
- Technical skills in managing compensation and benefits.
- (I)NGO experience is preferred
- Excellent skill in MS Word, Excel and PowerPoint
- Experience using an online system for recruitments
- Advanced English proficiency
Required education
University degree in Human Resource Management, Business, or Social Science Degree specializing in Human Resources or equivalent professional qualification
All DRC roles require the post-holder to master DRC’s core competencies:
- Striving for excellence: Focusing on reaching results while ensuring efficient processes.
- Collaborating: Involving relevant parties and encouraging feedback.
- Taking the lead: Taking ownership and initiative while aiming for innovation.
- Communicating: Listening and speaking effectively and honestly.
- Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
DRC as an employer
Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 40 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.
By working in DRC, you will be joining a global workforce of around 8000 employees. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Danish Refugee Council is an equal opportunity employer and we consider all applicants regardless of race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, or marital status. We have a strong ambition to further enhance the diversity of our workforce and our goal is to achieve 50% gender balance and at least 50% representation of national staff in management roles. We acknowledge the importance of fostering a diverse and inclusive team to successfully achieve our organizational goals and positively impact the communities we serve.
