DirecciónFictiv Exists to Enable Hardware Innovators to Build Better Products, Faster
Fictiv, coined the “AWS of manufacturing,” is a leading technology company transforming the $350 billion manufacturing industry. Our cutting-edge cloud platform uses AI and machine learning algorithms to help companies build hardware at the speed of software. Come join our growing team!
Impact In This Role
The Office Manager position is a dual-role involving Office Management and some People Operations (HR) responsibilities for our new and expanding Fictiv Mexico office. The Office Manager component of this position is responsible for overall front office activities, administration support, managing equipment, purchasing requests and facilities, and management of the building. This role will also be responsible for performing some People Operations-related duties in the followingfunctionalareas: benefits administration, onboarding, offboarding, policyimplementation,and employment and employment law compliance.
The ideal candidate will be a self-starter, who is just as comfortable working autonomously as with a team. This candidate should be corporate culture-focused, bringing enthusiasm to the office and offering up new ideas and programs. This is an excellent opportunity for candidates with office management experience as well as some entry level Human Resources experience to join our core team and help influence our employee experience in our new Monterrey, Mexico office. You will work closely with our People Operations team in the US while providing excellent support to our General Manager - Mexico as he and the team work to expand our presence in Mexico!
Areas of Responsibility
Office Management
Provides general administrative support
Responsible for management of the building
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
Supervises and coordinates overall administrative and office activities.
Supervises the maintenance & modification as needed of office areas and equipment, including layout, arrangement & housekeeping of office facilities.
Negotiatesthe purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Organize and supervise travel arrangement/hosting visitors
People Operations
Facilitates new employee onboarding, conducts new employee orientations; monitors learning and development initiatives and offboarding duties.
Performs benefits administration to include claims resolution, change reporting, approving invoices for payment, renewals and communicating benefit information to employees.
Serve as liaison between staff, HR and payroll administrator so that payroll has the information required to process payroll in a timely manner for each pay cycle
Recommends new approaches, policies and procedures to effect improvements in efficiency
Maintains compliance with federal and state regulations concerning employment
Participates as needed in special department projects
- Three to five years of office management experience preferred
- One to three years of human resources experience preferred
- Proficiency in business English & Spanish required
- Working knowledge of office processes
- Understanding of federal and state employment regulations, human resources affairs, legal compliance and experience with labor unions
- Excellent verbal and written communication skills
- Self-starter, manages time efficiently, able to complete work in a timely manner w/o supervision
- Excellent ability to establish priorities, coordinate work activities, multi-task and meet deadlines in a fast-paced dynamic work environment with accuracy and attention to detail
- Resourceful and able to find creative solutions, thinking beyond current systems and approaches toward continual improvement in HR affairs and the operation of the office
- Promote and drive company values and culture with the management team to create excellence consistently
- Operational flexibility is required to meet sudden and unpredictable business needs
The physical demands described here are representative of those that must be met by an employee to successfully perform the essentialfunctionsof this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions.
While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.
PLEASE NOTE: We ask that you include a copy of your resume/CV in English as well as Spanish. Thank you!
Our Digital Manufacturing Ecosystem is transforming how the next rockets, self-driving cars, and life-saving robots are designed, developed and delivered to customers around the world.
This transformation is made possible through our technology-backed platform, our global network of manufacturing partners, and our people with deep expertise in hardware and software development.
We’re actively seeking potential teammates who can bring diverse perspectives and experience to our culture and company. We believe inclusion is the best way to create a strong, empathetic team. Our belief is that the best team is born from an environment that emphasizes respect, honesty, collaboration, and growth.
We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.
