DirecciónFunction : General administrative and office support
Reports to : Legal Powerhouse
Scope : Global
Location : CDMX, México.
Terms & Conditions : Full time position. Currently live in Mexico City or have immediate mobility to be transferred. Have a Med / high level of English.
ABOUT UNILEVER
Unilever is the place where you can bring your purpose to life with the work that you do creating a better business and a better world.
You will work on brands that are loved and improve the lives of our consumers and the communities around us. You will lead innovations, big and small, that will make our business win and grow.
You will learn from brilliant business leaders and colleagues who provide mentorship and inspiration so that you can become a better you.
JOB PURPOSE
Unilever is the place where you can bring your purpose to life with the work that you do creating a better business and a better world.
If you are keen to support Administratively Unilever’s Legal Function a global operation consisting of approximately 500 lawyers and specialist, then this role is just for you!
WHAT WILL YOUR MAIN RESPONSIBILITIES BE
Prepares, reviews, submits and tracks expense reports.Raising Purchase Orders, helping to resolve issue around legal fee / cost billings and budgets, liaising as needed with external law firms, Supporting legal team members with travel bookings and booking revisions, using, Unilever’s online travel booking systems, Data gathering and collation including following-up by email and calls required information, Creating attractive PowerPoint presentations, using text and guidance provided by other legal team members, Proof reading and basic checking work, Maintaining accurate and up-to-date records and files, Diary management, Maintaining email distribution lists and internal and external contacts databases, Communicate and collaborate effectively with the team to anticipate and solve problems before they occur, Organising meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the programme, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly, Engaging with and supporting other lawyers across the globe, General administrative and office support as needed
WHAT YOU WILL NEED TO SUCCEED
Experiences& Qualifications
Willingness and drive for process excellence, Flexibility, high degree of maturity, self-confidence, and enthusiasm, Strong communication and organisational skills, Attention to detail, Ability to work with colleagues across multiple time zones and countries, Willingness and drive for process excellence, Capable with Microsoft Word, Excel and PowerPoint including the creation of graphical presentations, Experience of working within a multinational corporate environment will be an advantage, Previous experience of using PowerBI and authoring pages on Microsoft SharePoint would be an advantage.
Preferable Prior experience as a Personal Assistant or Team Administrator would be beneficial
Skills
Strong English language skills, Flexibility, self-confidence, and enthusiasm with strong interpersonal skills, Strong communication and organisational skills, Attention to detail, Can switch between multiple tasks, Excellent written and verbal communication skills.
Leadership
Purpose & Service; Personal Mastery; Agility, Business Acumen.
