Payroll Manager Mx-Co-Ec

Within H&M the Payroll Managerfor MX-CO-EC in the Controlling function, is responsible to manage the activities of the payroll department across all Mexico, Colombia, and Ecuador colleagues. You ensure compliance with all country payroll regulations, overseeing and maintaining the company’s Payroll Platform/external Service providers, tax and statistical reporting compliance for federal, state, and local jurisdictions.

This role reports into our Controlling Manager, MX-CO-EC and is based out of the Mexico City Support Office.

A Day in the Life

Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities*

• Oversees the planning, execution, and accurate processing of the weekly, Bi-weekly, monthly, quarterly and annual payroll processes
• Manages the entire payroll operation and team including hiring staff, providing training and support, monitoring workloads, and reassigning responsibilities as required
• Ensures delivery of business results by meeting or exceeding all service level agreements
• Monitors federal, state, and local taxes and ensure accuracy of individual paychecks for more than 4500 colleagues
• Provides support to the entire organization regarding all payroll related matters
• Oversees the review, updates, and changes made to all the employee master records to ensure all changes processed by the stores in the 3 countries are accurately updated in our Time and Attendance software
• Works directly with accounting department to ensure the banking reconciliation process and journal entries are completed timely
• Manages the Expat contractual agreements from the payroll and tax perspective, by partnering with our consultants and Global Mobility Department
• Strong collaboration with the HR functions, especially Compensation, Benefits, and People Relations
• Conducts regular audits to ensure date accuracy between our systems (PeopleData, Workforce One, and payroll software)
• Responsible for compliance with all applicable laws pertaining to taxes and payroll
• Manages all vendor relationships consistently and professionally
• Manages audits and serves as Payroll point of contact for any other audits (Accounting, Tax, etc.) that occur
• Lead contact for any changes that need to be made within payroll system that affects HR systems, benefits, workforce, travel portal, etc.
• Responsible for payroll reports to head office in Sweden (e.g., HIP data)
• May perform other activities related to the position

Who You Are:

• Bachelor’s Degree in accounting or Finance preferred
• 7+ years experience in payroll administration
• 3+ years of management experience
• Experience in managing payroll processes in different countries

• Ensures that payroll team provides excellent customer service according to H&M standards
• Ability to lead, motivate and develop a team in the distance
• Must be able to effectively partner with personnel of organizational units involved (Controlling, HR, BT, Payroll, Stores and Global Organization) in order to maintain and improve system processes
• Detailed Knowledge of payroll tax laws (in Latin America)
• Ability to think and work strategically; able to plan ahead and foresee opportunities
• Ability to work independently and be self-motivated while still working within a team environment

• Excellent verbal and written communication skills
• Excellent organizational skills, time management, prioritizing, and able to work with deadlines
• Proficient in Microsoft Office and ability to adapt to Company specific systems
• Fluent written and spoken English

Why You’ll Love Working at H&M

• We value diverse backgrounds, including but not limited to race, ethnicity, gender, age, religion, sexual orientation, and disability
• We pride ourselves on being a values-driven organization, guided by our 7 unique values that have been part of our success story for over 75 years
• You’ll have access to our Colleague Resource Groups (CRGs) to find community and networking opportunities among colleagues

• We are an inclusive company where you’re encouraged to be yourself at work
• You will have access to a large global talent community, where career growth and aspirations have no limits
• We believe in supporting your overall wellbeing and offer comprehensive benefits
• You’ll be able to express your personal style with our employee discount at H&M, & Other Stories, and COS

*This job posting highlights the most critical responsibilities and requirements of the job and is not all-inclusive. There may be additional duties, and responsibilities assigned for this job at the company’s discretion.

Global Benefits

We offer all our employees at H&M Group attractive benefits with extensive development opportunities around the globe. All our employees receive a staff discount card, usable on all our H&M Group brands in stores and online. Brands covered by the discount are H&M (Beauty and Move included), COS, Weekday, Monki, H&M HOME, & Other Stories, ARKET, Afound. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP. You can read more about our H&M Incentive Program here. 

In addition to our global benefits, all our local markets offer different competitive perks and benefits. Please note that they may differ between employment type and countries. 

Inclusion & Diversity

H&M is a part of H&M Group. At H&M Group, we’re determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation. Our teams should consist of a variety of people that share and combine their knowledge, experience and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive possible and on how we choose to relate to our colleagues and customers all over the world. Hence all diversity dimensions are taken into consideration in our recruitment process.  

We strive to have a fair and equal process.

Company Description

At H&M, our purpose is to liberate fashion for the many. We want to shape a new world in Fashion. A world with one ultimate goal: to unleash your self-expression. As an H&M colleague, you’re encouraged to be yourself & more. You’ll take on new responsibilities from day one, learn skills for life, and find new ways to make your big dreams come true. 

Our company is committed to fostering a culture of inclusion and belonging, and we actively seek colleagues who share our commitment