Office Manager - Urgent Hiring

We are looking to hire an enthusiastic Office Manager to join our exceptional team at Cubico Sustainable Investments in Ciudad de México.
Growing your career as a Full Time Office Manager is a fantastic opportunity to develop productive skills.
If you are strong in communication, teamwork and have the right experience for the job, then apply for the position of Office Manager at Cubico Sustainable Investments today!

Office Manager

Department: Legal & Corporate Affairs

Employment Type: Full Time

Location: Mexico City

Description

An opportunity has arisen to join the Cubico team, as the Office Manager. The role will be responsible for organizing and managing office operations and supporting the team. A high degree of flexibility is required to respond to shifting priorities and ad hoc tasks as required.

Key Responsibilities

• Managing all items related to the offices in Mexico including:
• Liaising with the landlord and/or building manager on any office, building and security related matters
• Managing supply contracts for the office e.g. gas, electricity, internet, cleaning, rubbish etc
• Ensuring the office is adequately stocked at all times (e.g. in the kitchen, toilets, stationery etc) and kept clean
• Liaising with the IT Team to ensure any IT issues are resolved
• Arrange regular testing for electrical equipment and safety devices
• Dealing with any issues in terms of building maintenance as required
• Ensuring the meeting rooms are prepared for meetings
• Arrange internal and external lunches/dinners
• Diary management for the meeting rooms
• Distributing incoming mail and sending outgoing mail
• Answering incoming calls efficiently and politely
• Arrange building passes for employees and visitors
• Supporting the Team including:
• Travel and diary management, planning ahead and making travel arrangements/bookings according company policy
• Arranging courier services
• Managing monthly credit card expense reports on our expense system including gathering and collating receipts and filling in the relevant information on the system
• Assisting with Accounts Payable
• Ensuring health and safety adhered to and take on Fire Warden and First Aider responsibilities. Assist with other health and safety matters when required.
• Assisting with enrolment of new hires
• Performing the hardcopy documentation management of the company
• Liaising with Office Managers in overseas offices regarding travel changes, flights, hotel, taxi bookings and itineraries
• Helping with ad hoc administrative tasks for the Team
• Collaborate with colleagues reviewing third party relationships, arranging events and project implementation

Skills, Knowledge and Expertise

The knowledge and skills required to do this job well include:

• Excellent IT knowledge, particularly Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams are a must)
• Calm, polite and professional at all times
• Well organised and excellent attention to detail
• Excellent communication skills
• Flexibility and a willingness to undertake varied responsibilities working alone or as part of a team
• Fluent in English

Benefits of working as a Office Manager in Ciudad de México:

● Excellent benefits
● Advancement opportunities
● Advantageous package